APPLICATIONS · 6 MIN READ

Cover Letter Template and Tips That Actually Get Read

By the Empload team · Updated October 30, 2026

Hiring managers skim cover letters, so yours should be short, specific, and clearly about them. Aim for three or four short paragraphs, under 300 words, tailored to the role.

The structure that works

Opening: name the role and one specific reason you want it at this company
Evidence: one or two accomplishments that match the job description, with numbers when you have them
Fit: how your skills help with their current needs
Close: thank them and say you would welcome a conversation

Fill-in-the-blank template

Dear [Hiring Manager or Team], I am excited to apply for the [Job Title] role at [Company]. I have followed [something specific about the company] and I would like to contribute to that work.

In my most recent role at [Employer], I [accomplishment with result, for example reduced processing time by 30 percent]. I also [second accomplishment] which is directly relevant to your need for [requirement from the posting].

I would welcome the chance to discuss how I can help [Company] with [goal]. Thank you for your time and consideration. Sincerely, [Your name]

Mistakes to avoid

Repeating your résumé line by line
Sending the same generic letter to every employer
Opening with "To whom it may concern" when a name or team is easy to find
Writing more than one page
Typos, especially in the company name

Save every version

Keep each letter you send and note which application it went with. In Empload you can store cover letters in your documents tab and record which one you used for each job, so you are never guessing before an interview.

Frequently asked questions

How long should a cover letter be?

Three to four short paragraphs and under 300 words, fitting on a single page.

Do I need a cover letter if the job does not require one?

It is optional, but a short, tailored letter can set you apart, especially for roles where communication matters.